Many companies are looking into board portal software due to security concerns, the rise in virtual or hybrid meetings, and the usage of boards that do not require paper. However, not all of them were created equal. A variety of features could make the an impact on Board meeting management the success of and ineffective implementation, or one that creates unforeseen vulnerability.
The primary function of a portal for boards is to provide quick and transparent access to information. Evaluate how different features and user interfaces will be user-friendly for your board members when they consider their day-in-and-day-out real-life board activities. Consider the conveniences you can offer mobile directors such as tablets and offline access, or support for remote approvals.
Most secretaries and board members are time-starved, so it’s vital that the tools they have at their disposal are easy to use and will save them significant amounts of time. Look for board management systems with features that eliminate the necessity of printing or scanning physical documents. For instance, eSignature capabilities make it less necessary to sign and distributing hard copies of documents, aligning with sustainability goals while allowing for more efficient and secure transmission of sensitive information.
Pricing is a major factor in deciding on the best board of directors portal for your organization. Be sure to inquire about the various editions available and be aware of any additional costs for administrators and committees training or data storage. Also consider how long the product has been in the market and if it has been tested by other organizations in the same industry for longevity and stability.
